How to Locate a Document in the Editor

If you find an old document using search or if you see it on your website or in your Docs folder, you can archive it or delete it or update it.

To archive or delete a document, find the document in your Docs folder on the Asset Pane on the Media tab.

You can click on a document on a web page to open it up to see the URL or hover over the link using the mouse to see the URL.

You can find the exact location of the document by looking at its URL (link) in a browser. After the words "globalassets", you will see the folder navigation to find the document.

File path to document in browser.png

Then you can navigate to the document in the Assets < Media Tab:

File path to document in assets pane.PNG

How to Delete a Document

Note: this will permanently delete the document from public view and search. You cannot recover it after 30 days.

Once you locate the document, click on the title of the document so it is highlighted in blue.

Highlight title in blue.PNG

Then click the options menu that appears on the blue highlighted title to the far right and select "Move to Trash"

Select Move to Trash.PNG

A window will appear in the center pane highlighting what you will delete and what blocks and pages the link to this document is on.

Window that shows where content is linked.PNG

If you do not remove the document from these blocks or pages, the links will be broken. Click Cancel to find the blocks and pages and remove the link to the document.

To continue to delete the document, click on "Move to Trash Anyway."

Move to Trash Anyway.PNG

The document will immediately be removed from public view and from search. After 30 days, the document will not be able to be recovered from Trash.

How to Archive a Document

Once you locate the document, click on it to open it in the center pane of the Experience Editor.

If you see the document like this in the center pane, click on the All Properties button next to the Options button on the top right of the pane.

On-Page Editing View of Document.PNG

You should now see the document like this:

All Properties View of a Document.PNG

Now, follow the instructions to archive content